Job Details

Colgate University
  • Position Number: 3226615
  • Location: Hamilton, NY
  • Position Type: Disability Services

Colgate University

Assistant/Associate Registrar for Transfer Services

Requisition Number: 2022S083Posting
Full Time/Part Time: Full Time
Division: Dean of the Faculty
Department: Registrar

Department Statement:

Primarily accountable for a major function of the registrar's office. This role is accountable for the accurate analysis and application of data as related to the specific function. Provides advice, counsel and enforcement regarding most important areas of departmental policies, such as degree status and completion or course registration.This position requires: an in-depth knowledge of academic policies, procedures, and a strong understanding of transfer and articulation regulations; the ability to apply best practices to develop processes and procedures for evaluating and recording transfer credit from eligible domestic and international institutions; a desire to follow current AACRAO transfer credit best practices to provides expertise in the evaluation and implementation of new transfer policies and initiatives; the ability to assess and refine the academic evaluation processes for transfer students; the ability to perform general registrar related tasks and participate in the on-going registration functions of the registrar's office.
The position evaluates transfer credit applications for off-campus opportunities by researching and analyzing transfer credit materials, deciding on course acceptability and appropriate course equivalency according to institutional and departmental policies; interprets, clarifies, and applies policies and standards, as well as justifies decisions to students and academic departments; provides students with timely responses to transfer credit requests; advises students regarding transfer credit policies and procedures; answers students' questions regarding transfer credit and the applicability of transfer work to degree requirements; creates transfer credit evaluations for potential transfer students; works with incoming transfer students to register for their first semester; and provide clear communications regarding remaining degree requirements. Additionally, the person in this position will efficiently use various required software programs; navigate and manipulate Banner and transfer articulation software (e.g., TES).

Professional Experience/Qualifications
  • One year of experience in higher education, preferably a registrars office.
  • Experience working with Banner or related Student Information System.
  • Familiarity with policies, procedures, laws and regulations pertaining to institutions of higher education and experience in evaluating national and international college transcripts

Preferred Qualifications

A Bachelors degree or comparable professional experience in a transfer credit focused role is required.

An advanced degree is preferred.

Other Information
Salary range: $51,480-$74,856. Title (Assistant or Associate) and salary offered will be dependent upon qualifications and experience.

Work Schedule:
Weekdays (Monday-Friday, 8:00am-4:30pm), with occasional evenings and weekends.

Job Open Date:

Job Close Date:

Open Until Filled

Special Instructions Summary

EEO Statement
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act
The Campus Safety Department will provide upon request a copy of Colgates Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at You may also access the report from the Campus Safety web page at:

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